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Accounts Payable Analyst

Position: Accounts Payable Analyst

Reports to:  Director of Accounting & HR

Location: Oakland, CA


About:   CivicSolar is a leading national solar equipment distributor to small and medium installers, with 3,500 contractor customers across the United States, Caribbean, and Latin America.  Our mission is accelerate the adoption of solar power by being the industry’s most efficient and responsive distributor.



  • Perform weekly review of accounts payable and recommend amounts for payment run
  • Prepare weekly ACH payment run for bank & record accounting entries for payments
  • Send remittance notices to suppliers
  • Perform weekly analysis of credit memos and ensure timely application of credits
  • Professionally resolve any invoice discrepancies with suppliers
  • Develop close working relationship with operations and sales teams
  • Review expense reports for consistency with company policy & issue reimbursements
  • Code all credit card expenses and other payables to the correct GL accounts
  • Process daily freight shipment accounting entries
  • Record daily accounting entries for all bank transactions
  • Track receipt of all expected invoices and statements, and request any not received
  • Communicate promptly and professionally with suppliers and colleagues
  • Support the Director of Accounting & HR on a wide variety of projects as needed.


Required Qualifications:

  • Strong analytical abilities
  • Strong written and verbal professional communication skills
  • Patience and passion for detail
  • Comfort and experience working in databases and ERP systems.
  • 2+ years professional work experience


Desired Experience and Education:

  • Experience in accounts payable or similar position
  • Experience working in a growing mid-sized company.
  • Bachelor’s degree in a quantitative discipline


Skills & Personal Qualities:

  • Strong organization, priority setting, and decision making skills.
  • Aptitude for quickly learning new computer systems.
  • Strong logic and proclivity toward data-based decision-making.
  • Ability to deliver quality work on tight deadlines.
  • Ability to both take direction and work independently
  • Discretion and ability to maintain confidentiality
  • Positive, can-do attitude.
  • Passion for solar.
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